Student Transfer

No fee will be charged to the student by the College for issuing a letter of release Registered providers are restricted from enrolling transferring students in the first six months of their principal course of study except in accordance with Standard 7 of Part D the National Code. If a letter of release is refused a by a registered provider a student may appeal the provider’s decision.

Letter of Release

Students must apply for a letter of release on the appropriate form

Applications for a letter of release will be considered by the training manager and responded to within 14 days of being received by the college.

A letter of release will be granted in accordance with this procedure.

A letter of release will normally be granted in the following situations:

• The college is unable to continue to provide the course due to provider default; or
• The student can demonstrate they are experiencing threat to physical or mental health or safety by remaining at the college and can demonstrate clearly how this will be alleviated through a transfer; or
• The current course of study is clearly not consistent with documented course requested for on their application.

A letter of release will normally not be granted in the following situations:

• The student does not satisfy any of the situations which normally lead to a letter of release being granted.
• The proposed transfer will jeopardise the student’s progression through a package of courses; or
• The student has unsatisfactory academic progress and has been or is about to be reported to DIAC; or
• The student has unsatisfactory attendance and has been or is about to be reported to DIAC; or
• The student cannot provide a letter from another registered provider confirming that a valid enrolment offer has been made

If a letter of release is refused, reasons for the refusal will be documented in writing and the student will be informed of their rights of appeal using the college complaints and appeals procedure.

A copy of the student’s letter of release application; notes recording the assessment of the application and a copy of the response letter sent to the student by the college must be placed in the student’s file.

Enrolling a transferring student

The college will not knowingly enrol a student wishing to transfer from another registered provider’s course prior to the student completing six months of his or her principal course of study except where:

• the original registered provider has ceased to be registered or the course in which the student is enrolled has ceased to be registered;
• the original registered provider has provided a written letter of release;
• the original registered provider has had a sanction imposed on its registration by the Australian Government or state or territory government that prevents the student from continuing his or her principal course, or
• any government sponsor of the student considers the change to be in the student’s best interest and has provided written support for that change.

In the event that the college knowingly enrols a student wishing to transfer from another registered provider’s course prior to the student completing six months of his or her principal course of study documentary evidence of at lease one of the four conditions listed above must be obtained and placed in the transferring student’s file.

The College will not seek to enrol a student who has not yet completed six months of their principal course of study with another registered provider unless the requirements of the National Code are met and then only in accordance with this procedure.

Applicants for Credit Transfer must complete the Credit Transfer application form, attach a copy of a verified Award or Statement of Attainment and submit the application to the Administrator.

The Administrator must check the Award or Statement of Attainment and grant credit transfers for identical units that have been identified as being completed at another Registered Training Organisation.

Verified copies of Qualifications and Statements of Attainment used as the basis for granting Credit Transfer must be kept on the student files

Granting of Credit Transfer must be recorded as a module outcome in the students file

After Credit Transfer is granted a student’s course schedule must be reviewed and modified to ensure a full time load and details of this placed on the student’s file.

Any course duration reduction as a result of Credit Transfer granted to students must be indicated on the electronic Confirmation of Enrolment if granted prior to the issue of a visa or on PRISMS if granted after the issue of a visa.